Cloud used to mean a white fluffy puff of vapor in the sky or something distractions did to block better judgment. But today, “cloud” has become a term we hear every day with reference to how individuals and businesses store their data and run their computer applications.
The days of investing in larger hard drives with more and more numbers and letters indicating the capacity of storage are rapidly slipping away. Right behind them out the door are thumb drives or flash drives shoved into pockets to hold presentations, important documents or your kids’ pictures. Instead, we are using solutions with .com following their names that indicate a place where you will store, access, edit and archive important documents now and into infinity – and pay to play with software applications.
What’s more is these invisible services also allow you to run your firm’s applications with high levels of security, continually upgraded and improved technology, along with lower costs and nimble and instant access from anywhere there is internet service and a computer. These are split into two different categories, one being Software as a Service and data center. It provides software services you run and purchase on a subscription-based model, and the other provides storage and access services for documents.
There are many reasons a law firm would consider making the move to cloud computing, but here are the top three reasons for transitioning:
- No more capital investment budget for hardware and related software. Some businesses and firms can eliminate scores of servers by transitioning to a cloud-based system. Cost containment is undoubtedly part of the benefit, but naturally, there are still the subscription costs related to the new services.
- Peace of mind. Catastrophes still occur and crises that involve lost or stolen laptops etc. Even if your firm doesn’t burn to the ground, thefts and absentminded staff still exist and can immobilize or create havoc when documents or data are missing or stolen. The cloud enables you to store all of your documents safely, thereby preventing, fire, water, thieves or any other mishaps from damaging or removing your files. Plus, if someone gets stuck in the Midwest when a polar vortex strikes, he and you are still able to access the files.
- Leveling of the playing field. Whether you are a large firm with fifty attorneys on staff or a small firm with only you and your admin, cloud computing allows for both firms to have the same technology and abilities with the competitive advantage readily available to both.
Take some time to investigate and test the different cloud computing services out there. Some that are very popular and are used to send larger files for free by those who do not even subscribe are: dropbox.com; box.com and skydrive.com.
If you have questions about cloud computing or contact us at www.yourbusinessautomated.com for a free Personalized Practice Growth Plan to learn more.